NOTICE OF
ANNUAL GENERAL MEETING
To held in the Bowls Club House, James Lane, Burghfield, on Tuesday 10th November 2026 at 7.30pm prompt. Arrive from 7.00pm
AGENDA
- Chair’s opening remarks
- Apologies
- Appointment of Tellers
- Presentations – remaining competition and club captain awards
- Minutes of the last AGM – 11th November 2025
- Matters Arising
- Chair’s Report
- Secretary’s Report
- Treasurer’s Report
- Captains’ and Competitions Reports
(a) Club Captain (b) BDBA Captains A/ B (c) Ding Dong (d) OTL Captain (e) Ladies Captain (f) Kennet League LV Captain (g) BOL Captain (h) Competitions Secretary
- Fees for 2027
- Election of Officers and Management Committee plus Club Captain
- Appointment of other positions – Membership Sec, Competition sec, OTL captain, BDBA A/ B captains, Competition committee
- Continue with Berkshire Open League?
- What it takes to maintain the green. Information.
- Air conditioning proposal
- Cashless match fees proposal
- News from the socials organiser.
- Any other business – pre-notified items and other (time permitting)
Secretary’s report
Welcome to my Secretary’s Report for 2026
This year has been another stable one on the committee with the same people staying in post as at last year’s AGM and still in post a year later. There will be some changes to come at this AGM with David Pearce for example standing down as bar manager. A job he has taken good care of for a couple of years.
A couple of weeks ago we held the men’s meeting and David Pearce was re-elected as men’s rep. At the ladies meeting Peggy Braisher agreed to continue as captain, Sue Walker to continue as secretary and Jane Howman as ladies rep on the committee. So no changes there.
I would like to thank Jane Howman for carrying on the good work of Jeff as membership secretary this year. Concerning membership, total membership is stable at 89. We had a good recruitment this year with 11 new members joining at open days and other ways. Some were put off attending by the searing heat. Full membership has again increased a bit by 5 to 69. We have seen a steady increase over the last couple of years. We now have 39 men and 25 ladies. Only one of the 11 new recruits is a lady and we have become much more male dominated in recent years especially when you consider who is available to play. Nearly all of this year’s intake have really got stuck in with quite a few attending the maintenance weekend, nearly all getting really involved in friendlies and one or two entering competitions and leagues. All very encouraging.
Mark Coggle this year entered the Basingstoke area novices competition and Louis Wilcox the Berkshire champion of champions competition. I think they enjoyed the experience, so these options are available.
Gary of course has the hardest job in the club as club captain and he deserves our support for that. Hopefully the rink diary system has made life easier. What it has done is give us all a free choice of what we do. Some of us have noticed that we don’t mix on the green like we used to. Many league players are maxed out doing that and friendlies have a very inexperienced look these days.
We have a had a small increase in membership, but newer members might be interested to know that we now have 3 more events per week that 10 years ago when I joined. The 2nd team on a Monday evening, the Friday night social bowl, and even the ding-dong was new about 9 years ago. We do about 5 leagues per week and 3 friendlies (inc the ding-dong). I personally think this is plenty.
So that’s it from me. 3 years have flown past and I’ll give whatever advice I can to whoever takes over as secretary from me. Thank you everybody.
George Rogers
Secretary
TREASURER’S REPORT 2025/26
Summary of Accounts
| Cash in Hand at 30 Sept25 | £867.92 |
| Cash in Bank on 30 Sept 25 | £10,582.95 |
| Cash in Savings Account 30 Sept 25 | £10,212.31 |
| Total Funds at 30 Sept 25 | £21663.18 |
| Category | Income | Expenditure |
| Advertising | -£613.84 | |
| Affiliation Events | £480.00 | |
| Affiliation and League Fees | £100.00 | -£972.55 |
| Bank Charges | -£147.39 | |
| Bar Income | £6,265.55 | |
| Bar Stock | -£3,060.04 | |
| BCSA Membership Subscriptions | -£855.00 | |
| BCSA Service Charge | -£1,980.00 | |
| Charity Donations | -£50.00 | |
| Club Competition Trophies | -£135.00 | |
| Club Shirts | £942.70 | -£2,478.13 |
| Clubhouse Expenses | -£496.82 | |
| Competition Fees | £656.00 | -£98.00 |
| Council Tax | -£1096.34 | |
| Ding Dong | £885.00 | |
| Donations | £1,126.00 | |
| Equipment | -£6060.00 | |
| Fobs | £35.00 | -£10.00 |
| Fundraising | £580.98 | -£50.00 |
| Green Expenses | -£4925.38 | |
| Insignia | -£118.27 | |
| Insurance and Licences | -£919.44 | |
| Kitchen Expenses | -£209.82 | |
| Match Fees | £4,031.90 | |
| Office Expenses | -£197.85 | |
| Pay to Play | £427.00 | |
| Raffle Prizes | -£10.00 | |
| Raffles | £468.05 | |
| Social Events | £1,563.00 | -£615.00 |
| Subscription Refunds | -£82.50 | |
| Subscriptions | £8,525.50 | |
| Sundry Expenses | -£105.70 | |
| Sundry Sales | £199.56 | |
| Teas | £28.00 | -£865.80 |
| Water | -£4105.73 | |
| Total | £26,314.24 | -£30258.60 |
| Income Expenditure Delta | -£3944.36 |
| Cash in Hand at 30 Sept26 | £840.14 |
| Cash in Bank on 30 Sept 26 | £5602.24 |
| Cash in Savings Account 30 Sept 26 | £11,276.44 |
| Total Funds at 30 Sept 26 | £17718.82 |
The club is at present in a reasonable financial position, given that in the past two years expenditure has significantly exceeded income. Last year we had major expenses with the new toilets, repairs to the sheds and the installation of WiFi in the clubhouse. This year we bought more equipment for maintaining the green, as well as the new steps. Our unavoidable expenses this year came to around £15,000 (which included just under £5000 for maintenance of the green), last year they were around £13,500. The difference being due mainly to higher cost of BCSA fees, Council tax, and water and affiliation fees. Next year we can expect an increase of at least 5% across the board. Set against this are the incomes from subscriptions, match fees, and Ding Dong which came to around £13,500. The shortfall and the cost of other expenses came from a variety of sources including bar profit, fundraising, social events funding and raffles
Next year There are no plans for the purchase of any equipment for maintaining the greens, however some of the sheds require some tender loving care and we are looking to improve the shade around the green. We are also looking into improving the air-conditioning in the clubhouse. My plan for next year is to balance income and expenditure to ensure we do not keep drawing on our reserves.
Terry Giles
Treasurer
